Executive Assistant
Executive Assistant
M-F 8 hours per day
Anchorage, AK (Hybrid)
$60-70K
The Executive Assistant performs administrative duties in support of the leadership team. Responsible for managing phones, mail, scheduling, deadlines, and general office management.
Your day-to-day:
- Screens and directs incoming calls to the appropriate individual or department
- Manage executives' calendars and set up meetings. Prioritize meeting requests while troubleshooting conflicts.
- Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information.
- Assists the Leadership Team with scheduling appointments and maintains updates/changes calendar as needed
- Performs various clerical tasks utilizing knowledge of office systems and procedures. Types emails, correspondences, reports and presentations as needed
- Opens routes and/or answers routine correspondences on behalf of the Leadership Team.
- Provides day-to-day administration through phone, written and face-to-face interactions with all those needed assistance from Leadership Team office
- Maintains an efficient and organized electronic filing system, and any other pertinent information to the department
- Assist with compiling of information and preparing spreadsheets.
- Design and maintain various databases for contacts, passwords, files and materials.
- Take minutes during meetings and distribute meeting minutes.
- Ongoing tracking of sales deadlines and other assignments of the leadership team
- Managing client gift deliveries
- Prioritizes deadlines and alerts the leadership team of critical tasks
- Book and/or schedule leadership team activities (e.g. networking events)
- Serve as the first point of contact for scheduling and responding to client inquiries
- Maintain all office administrative needs (e.g Zoom business account)
- Special projects and tasks as assigned.
- On site support as needed
We’re looking for:
- Education: Bachelors Degree preferred or equivalent work experience.
- Experience: Minimum of two years in administrative assistance
Knowledge, Skills, and Abilities:
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Must have strong writing and copy review skills
- Proven ability to work in a fast paced always changing environment
- Strong computer skills, MS word, Excel and Power Point
- Detail oriented with a strong attention to detail
- Ability to work independently to meet deadlines
- Strong communication and interpersonal skills.
- Strong problem-solving ability
- Prioritizes and manages multiple projects simultaneously. Follows through on issues in a timely manner
- Handle confidential information with sound judgement.
- Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment
Must have:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Required)
- Writing skills: 1 year (Required)
- Microsoft Word: 1 year (Required)
The perks:
- 401(k)
- 401(k) matching
- Paid time off
PeopleAK is here for you!
PeopleAK has decades of experience connecting the right people with Alaska opportunities. This is completely free for job seekers—we're here to help you land your next career adventure.
Make your move - contact PeopleAK today!
