Office Manager
Office Manager
?? Anchorage, AK (Onsite)
$23.00–$25.00/hour DOE
? Full-Time, Non-Exempt
About
Our Client transforms the lives of those affected by Alzheimer's Disease and related dementias through critical services, support, and a commitment to enhancing quality of life. They are seeking a friendly, organized professional to be the warm first point of contact for visitors and callers — reporting directly to the COO.
Key Responsibilities
Front Office & Operations
- Answer and route incoming calls; welcome and assist visitors
- Process mail; perform filing, data entry, printing, scanning, and document preparation
- Manage conference room schedules, calendars, and office supplies
- Administer SharePoint; maintain organized electronic and physical records
- Coordinate with vendors on supplies, equipment, and maintenance
Finance & HR Support
- Assist with billing, accounts payable, deposits, and QuickBooks data entry
- Serve as backup for payroll processing; support reconciliation and recordkeeping
- Conduct employee onboarding/offboarding; maintain personnel files and PARs
- Maintain confidentiality of all financial, payroll, and HR information
Events, Donor & Program Support
- Attend Board meetings and record minutes; coordinate staff events and gatherings
- Maintain donor database; prepare acknowledgment letters and support fundraising
- Assist Resource Specialist with client intake as needed
- Keep common areas tidy; create a welcoming environment through seasonal decorating
Qualifications
- High school diploma or GED required; 2+ years of administrative or office support experience
- Proficiency in Microsoft 365 Suite and SharePoint (administration experience preferred)
- Experience with QuickBooks or similar accounting software preferred
- Strong organizational, communication, and time management skills
- Ability to handle sensitive information with discretion and professionalism
- Valid Alaska driver's license, clean driving record, and proof of auto insurance
- Must pass a state and federal criminal background check
- Must have access to a personal vehicle for occasional company business
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