Job Information

Open to the general public and any current Municipal employee.

Example of Duties

The primary purpose of the position, under direction of the Deputy Clerk, is providing a full range of administrative and clerical duties to the Municipal Clerk's Office, Agenda Team, and the Assembly. Key duties include coordinating and drafting Assembly Informational Memoranda, assisting with Community Council correspondence and bylaws, preparing Assembly and Board and Commissions calendars, updating Legislative Branch contact sheets, and monitoring the Clerk’s Office general email inbox. The role staffs the front desk to greet and assist the public, respond to general inquiries, route calls and visitors, and process mail and Clerk’s Office forms. The specialist also assists with preparing and archiving meeting minutes in accordance with AMC 2.30.010.A, recording actions during meetings, setting up Assembly Chambers, maintaining supplies and supporting public inquiries and document distribution at meetings. The position provides ongoing administrative and logistical support to the Assembly, its members, and the Municipal Clerk, including coordinating catering, processing travel authorizations and reimbursements, and assisting with accounts payable tasks. Cross training is required to ensure coverage within the Clerk’s Office and perform essential tasks in a timely manner. 

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and four (4) years of experience in office clerical and/or administrative work. 

OR

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in office clerical and/or administrative work. 

OR

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in office clerical and/or administrative work. 

• Submit a cover letter summarizing your qualifications for this position.
• Submit a comprehensive resume of your work history.
• Submit contact information for three professional references.
• Submit copy of transcripts for highest degree awarded or diploma
• If you referenced any certifications or licenses on your resume, submit evidence.
• If active military service is on your resume, submit a DD Form 214. 
• Submit a current copy of your driver's license (front & back)

• Medical/Dental/Vision/Audio
• Life Insurance
• Dependent Life Insurance
• Short Term Disability
• Long Term Disability
• Flexible Spending Accounts – Health and Dependent Care
• Health Savings Accounts

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) and 457 Savings Plans

• Employee Assistance Program
• Paid Leave Plan
• 13 Paid Holidays