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Events Manager

Posted: 05/18/2022

Position Summary

The Events Manager is responsible for the events and logistics of Rasmuson Foundation convenings and activities, ensuring a quality experience for all in attendance. Logistics may include invitations and follow-up communications, hospitality needs, transportation, venue procurement, catering and coordinating involvement of Foundation Board and staff, participating partners, and community members. Events will integrate cultural considerations and reflect the Foundation’s reputation for excellence and dedication to its mission. The Events Manager is fully aligned with the Foundation’s mission and philosophy.

Essential Duties and Responsibilities

Event & Meeting Planning & Execution

  • Design and implement the Foundation’s signature events, such as the annual Grantmakers Tour of Alaska for outside funders and the Individual Artist Awards celebration, as well as other needed tours, receptions, luncheons and meetings throughout the year.
  • Work with the senior staff to design and implement Board events and activities involving current and former Board members. (Dinners, retreats, site visits, activities, etc.)
  • Lead efforts and logistics for the design and execution of internal Foundation events, such as staff retreats, holiday parties and other celebrations and outings.
  • Manage logistics of partner meetings, as needed.
  • Hire and manage all event-related contractors for annual activities such as the Sabbatical Program luncheon, Silver Salmon Camp — a remote fishing and wildlife viewing retreat, and other potential contractor support.
  • Work with the VP of External Affairs to maintain and adhere to the annual budget in relation to events, sponsorships and related contractors.
  • Coordinate with the VP of External Affairs to maintain an internal/external events calendar for the Foundation.
  • Participate in select events and networks in Alaska and nationally to cultivate relationships with industry leaders and maintain relevancy with current trends and awareness of planned activities that may affect the work of Rasmuson Foundation.
  • Contribute actively to review events undertaken by the Foundation — track impacts and outcomes and generate reports, blogs and other articles that enable the Foundation to share what we learned. 

Communications

  • Assist with biannual reports to the Board.
  • Manage communications with event participants before and after all events.
  • Communicate with grantees in relation to site visits as needed.
  • Coordinate with senior staff to develop and determine assignments of talking points.
  • Work with External Affairs team to develop annual mailing lists for the holiday card and gifts.

Other Duties

  • Coordinate with Leadership Team on sponsorships and nominations on behalf of the Foundation, handling all communications and invoicing with organizations that receive support.
  • Manage and order all branded gear on behalf of the Foundation.
  • Work with the External Affairs team and President’s Office to select an annual holiday gift for close partners; handle ordering and customization as well as wrapping/presentation.
  • Lead efforts for staff engagement with ongoing public service, such as Adopt- A-Family, during the holiday season.
  • Coordinate with President’s Office, as requested, for tributes and gifts for staff and/or partner awards.
  • Overnight travel may be required.

 Silver Salmon Camp

  • Responsible for coordination with the President’s Office for the operation of the remote Silver Salmon Camp, including oversight of contractors, season schedule, invitation list, gear and supplies, and collection of release forms.

Qualifications

  • Demonstrated ability to envision and execute high-quality events with accurate attention to both logistical details and the experiences of individual participants.
  • Advanced interpersonal skills, and the ability to bring tact, diplomatic ability, flexibility and creativity to the position.
  • Fluency with Zoom and the Microsoft Office suite, including Outlook, Word, Excel, SharePoint and Teams.
  • Willingness to embrace experimentation and innovation, and passion for the work of the nonprofit sector.
  • Superior organization skills for managing the cycle of an event, from conception to evaluation.
  • The ability to balance multiple priorities and set realistic goals.
  • Knowledge of Alaska business and nonprofit sectors, and ability to empathize and connect with people and/or organizations with different beliefs, backgrounds, cultures, styles and needs to achieve mutual goals.
  • Bachelor’s degree in public affairs, business, hospitality or related field.
  • Five years of relevant work experience in public affairs, hospitality, communications or related field.
  • Commitment to diversity, equity and inclusion as a core value.

How to apply

Interested candidates should send a cover letter and resume to employment@rasmuson.org.

Rasmuson Foundation
Interested candidates should send a cover letter and resume to employment@rasmuson.org.

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