Law Office Administrator

Posted: 11/03/2019

Founded in 1971, Birch Horton Bittner & Cherot is one of Alaska’s leading law firms with a diversified practice representing commercial, industrial, and financial enterprises, both publicly and privately held, as well as individual Alaskans.  Our attorneys have played important roles in events and projects that shaped Alaska and that continue to shape its future.

The firm has a long history of supporting the Alaskan communities in which we live and work.  Some of our projects include helping maintain public trails, participation in Junior Achievement programs, assisting families in need, and donating time and money to aid Alaskans who are less fortunate or who have been impacted by natural disasters.  Alaska is a special place.  BHBC’s employees appreciate its unique culture.  We take pride in contributing to our state, our communities, and supporting the Firm’s philanthropic efforts.

BHBC is looking for a dynamic individual to be responsible for managing the administrative operations of the Firm, including supervising all non-attorney personnel; evaluation and managing the Firms’ operation and information systems, including the Firm’s accounting functions; training and on-boarding of new employees to the Firm’s technology systems and software; assisting in the marketing of the Firm’s legal services and client development activities; and managing the Firm’s hardware/assets and facilities. The Firm Administrator reports to the Managing Shareholder, and may be requested to make reports to the Board of Directors on a periodic basis.

If you enjoy working in a collegial, unified environment of attorneys, administrative assistants and staff who are professional, responsive, and adaptable, you may be the person we are seeking to join us.

Responsibilities and Challenges:

  • Point of contact for general administrative operations of the Firm
  • Supervising and overseeing training of non-attorney personnel
  • Assessing staffing needs, making personnel decisions in coordination with the Managing Shareholder
  • Coordination of marketing efforts for the Firm’s legal services and client activities, including overseeing the Firm’s website and online presence
  • Maintain and administer computer networks and related environments including systems software, applications; point of contact for service providers and vendors
  • Interface with vendors to administer the Firm’s telephone system and other support hardware services, including printers, copiers, postage meter, etc.
  • Additional duties and responsibilities as assigned
 
Qualifications & Attributes:
  • At least five (5) years of related work experience, preferably in a legal environment
  • Experience with Windows 10 desktop environment, VMware, SaaS, Microsoft SQL server, Microsoft Cloud technologies is strongly desired
  • Experience working with legal applications including document management systems, macro and template software
  • Strong written and oral communication skills, write clearly and informatively, edit work for spelling and grammar; able to read and interpret written information
  • Effective employee management, problem-solving and analytical skills
  • Possess vendor management and customer service skills
  • High level of discretion; must be comfortable handling sensitive information and maintaining confidentiality
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to work independently and under own direction and initiative
What we Offer:
  • 401(k)
  • Medical, dental, and vision insurance
  • Competitive salary
  • Excellent working conditions